On 27 March 2009 we made an urgent Official Information request to the Christchurch City Council. We attach a copy of the letter and subsequent interim correspondence with Mr Graham Sutherland, Community Board Advisor.
MERIVALE PARKING PLAN CAMPAIGN
www.merivale.typepad.com
CHRISTCHURCH
Ph 3554 258. Fax 355 4882. Email glass@es.co.nz
27 March 2009
Mr Graham Sutherland
Community Board Advisor
Christchurch
Christchurch
Sent by Email
Dear Mr Sutherland
URGENT: MERIVALE PARKING PLAN
Would you please provide the following information as an urgent request for Official Information under the Local Government Official Information Meetings Act 1987. The reason for the urgency is because the information is necessary so our legal advisors will be in possession of relevant facts and in a position to give legal advice.
Retailers’ concerns.
We refer to paragraph 16 of the Community Board Agenda dated 24 November 2008
Please provide any records of the content of those concerns together with the following:
(i) Were those who expressed concerns retailing in and around the Merivale Mall at the time they expressed concerns?
(ii) How are the concerns recorded?
(iii) Where are the concerns recorded?
(iv) Are the concerns recorded in writing?
(v) How many retailers in total expressed concerns?
(vi) Over what period of time were the retailers’ concerns expressed? Please supply dates.
Complaints.
You have advised that the Merivale Parking Plan was in response to complaints received by the Christchurch City Council.
Please provide any records of the content of those complaints together with the following:
(i) How are those complaints recorded?
(ii) Where are those complaints recorded?
(iii) How many complaints are there in total?
(iv) What period of time do the complaints cover? Please supply dates.
(v) Are the complainants residents in the streets affected by the Merivale Parking Plan?
(vi) If some complainants are residents, please advise how many of the total number of complainants reside in the streets affected by the Merivale Parking Plan.
Contract to Mark the Kerbs of Affected Streets Prior to the Decision on 2 February 2009
(i) When was the contract to mark the kerbs in the streets affected by the proposed Merivale Parking Plan made and when was the contract concluded?
(ii) Did the Christchurch City Council (or the appropriate division of the said Council) issue a Tender in respect of marking those kerbs?
(iii) Was the tender advertised? If so, please provide a copy of the advertisement.
(iv) Please supply a copy of the Tender documents.
(v) When did the contract to mark those kerbs commence or come into force? i.e. what was the ignition point of the contract?
(vi) What are all the terms and all the conditions of the contract? These extend beyond the price to be paid to the contractors. We need to know what work was to be done and when was it to be done and where it was to be done.
(vii) In respect of the price to be paid to the contractors it is public money which is being expended and such a cost to public money would be published in the accounts of the Christchurch City Council. In addition, the cost is an indication as to the extent of the work which was to be done. Therefore we do not accept that the price cannot be revealed as one of the terms and conditions of the contract.
South Merivale
Please forward paper copies of all Council/Community Board Agendas in respect of the South Merivale
Please forward paper copies of all Council/Community Board Agendas in respect of the Papanui Rd Bus Priority Project.
We look forward to your early response.
Yours faithfully
Sheryn Gillard Glass and Jim Glass, Cathy Solomon and Jim Barribeau.
Also on behalf of others.
Copy to Mr Phil Shamy
Raymond Donnelly & Co
P O Box
CHRISTCHURCH
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From: Sutherland, GrahamSent: Friday, March 27, 2009 9:19 AMSubject: RE: Urgent Official Information Request Attached
Thank you for your email. I have forwarded your request to the appropriate Council staff for a response.regardsGrahamGraham Sutherland
Community Board Adviser - Fendalton/Waimairi
Democracy Services Unit
DDI: 03 941 6728
Fax: 03 941 6748
Mobile: 027 645 1439
Email: graham.sutherland@ccc.govt.nz
Web: www.ccc.govt.nz
Christchurch City Council
Fendalton Service Centre, Corner Jeffreys & Clyde Roads, Fendalton. PO Box 29 183, Christchurch 8540
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